Common Mistakes when holding an event (and how to avoid them)

18/09/19

Hosting an event is undeniably stressful. With so much to think about, it can be daunting. But if you stay on top of everything the pay off can be really rewarding. We’ve put together a list of common mistakes and how to avoid them.

Under planning

Starting off with the most obvious one. It almost goes without saying but if you don’t plan things thoroughly and in plenty of time, chances are the event won’t go smoothly. Realistically things like catering, the venue and guestlist need to be planned months in advance. Otherwise, you might struggle with attendance or getting the right services you need. Of course, some events end up being very last minute. In this case, think smaller and it’s likely to be more effective. Creating back up plans for any possible mishaps is always a good idea. Having a safety blanket gives you that peace of mind that the event will be a success.

Over planning

Planning is crucial. But there are some things which can’t be prepared in advance. Understand that during the event things may happen which are out of your control. You can’t plan people’s enjoyment and you won’t know about anything going wrong. Don’t stress yourself too much over the finer details and let things happen. The only thing you can do is have a backup plan, relax and enjoy yourself.

Being unorganised

In the lead up to the event is when things get hectic. Stay on top of the game by being as organised as you can. Have a planner and keep every detail inside, Caterers, times and anything else you need should all be in one place. Then you can quickly refer back to it at ease. If you’re looking for flexible meeting rooms in Northampton, Sedgebrook Hall has got you covered. We have dedicated event coordinators, who will help you through organising your event with us and make the process as stress-free as possible. If this sounds like something you’d be interested in, don’t hesitate to get in contact with our friendly team today.

Not enough communication

If you have a team who are also planning the event, stay on top of your communication. Everyone in the team needs to be in the loop with every aspect. If wires get crossed, this is when things begin to fall apart. Having regular meetings is a great way to share plans that have been made and decide what needs to be focused on next. Having a good relationship between the planning team typically leads to a better event.

Not enough staff

Of course, having more staff will cost more money, but having an abundance of people to help is never a bad thing. This means food can be cleared away faster, drinks will arrive more quickly and ultimately guests will have a better time. Not to mention the people you’ve hired will be glad not to be rushed off their feet. This means everyone’s happy.

Sending out the invited too late

Most people have busy schedules and can’t drop everything to attend an event. Ensure you create a guest list and send the invites out as soon as you can. This will maximise turnout and allow people to arrange travel plans and so on.

If you have an event which you need the perfect venue for, look no further than Sedgebrook Hall. We are a flexible event venue in the charming village of Chapel Brampton with impeccable amenities and accommodation for you and your guests.