This article aims to discuss the benefits of offsite meetings and how businesses can utilise them to their advantage.
No matter what kind of job you have, chances are you are involved in meetings. These are great for discussing opinions, solving problems and creating plans.
Face-to-face communication with clients and employees should never be undervalued and can be a much more efficient way of communication than phone or email.
However, with middle managers spending an average of 35% of their time in meetings, using the same environment time and time again can get tedious.
This is why offsite meetings are becoming increasingly popular.
Getting out of the office has a range of benefits and can actually improve the way you communicate with your team, as long as you choose a suitable meeting venue.
Why are offsite meetings important?
Offsite meetings can be a valuable way of communicating with your team. Being in the same place day in, day out can stump creativity. Opting to hold your meeting offsite can help spark ideas and give your employees that extra little push they need to stay productive and enthusiastic.
Benefits of offsite meetings
Choosing a venue to host your offsite meeting can be challenging. However, there are certain features you need to look out for such as technology, space, location and transportation links.
Once you have found a suitable venue for your corporate get together, there are a tonne of ways you can utilise the business centre to your advantage such as increasing productivity and enhancing relationships between staff.
So, let’s look at the main benefits of offsite meetings.
Offsite meeting venues provide better technology
If you visit a dedicated venue for a meeting, chances are they will have a range of technology that you won’t have in the office.
Things like smart whiteboards, AV technology and projectors can all be very handy during a meeting and this will often be provided for you.
Having a few extra features can really refresh the way you have meetings and get delegates excited about the content. Technology can be used to make your meetings more interactive, and therefore engage your audience more.
A smart whiteboard is perfect for doing quizzes and surveys. For example, if you have a bigger group, you could use a poll on the whiteboard to ask for people’s opinions or preferences on something. Delegates can simply vote using their laptop or phone.
If it’s a Monday morning and the energy levels are low, start off with a simple 5-minute quiz to get everyone’s minds warmed up.
There are plenty of ways the technology provided at an offsite meeting centre can enhance your business meetup. This can also save you costs as you won’t have to invest a lot of money in smart technology for the office.
Change of scenery in offsite meetings can foster creativity
Repeating the same routine can become stale and leaves little room for inspiration or creativity, which does not help in any corporate meeting.
A change of scenery can be exactly what your team needs to find new, fresh ideas. It also stops meetings from becoming a mundane occurrence so delegates actually get excited about it.
Having a trip out can be a morale boost for the team. This helps keep motivation and therefore work ethic high. Especially if you are choosing an offsite meeting venue that offers packages. This often will include everything you need for your brainstorming session to be a success including the room hire, tea and coffee and even a tasty lunch!
Offsite meetings can increase focus and productivity
In a bustling office, distractions to your meeting can be rife. With noise going on outside or people knocking, it can be detrimental to delegates’ focus, leading to less engagement.
In a dedicated meeting space, the rooms will be isolated to ensure no noise will distract from the meeting. It’s also likely that the guest list would be more calculated if delegates have to travel to get there. This means people won’t be there unless they really need to be.
In theory, this should eliminate people checking phones, emails and talking because they don’t see the relevance of the content.
On top of this, offsite meetings can help increase productivity as the team are out of their mundane office routines. If employees are in a new environment, their minds are less likely to wander.
Being in a fresh environment can reinvigorate your team and get them focused on their assignments.
Meeting venues can be used to build relationships
When using a venue for offsite meetings, it is a good idea to use this as an opportunity to do some team building exercises.
Socialising between team members can improve communication patterns by up to 50%. With stats like that, I think it is fair to say that team building is crucial to any business model.
There are tonnes of great team bonding ideas available. At Sedgebrook Hall, we have partnered with Off Limits, the UK’s leading corporate team building specialists.
Depending on the activity you opt for, team-building exercises can help promote time management, creativity, problem solving and communication.
How to choose a venue to host your meeting?
There are a lot of different factors that go into choosing a venue to host your offsite meeting. The main considerations are location; choose a location that is accessible for all employees to access. You will also want to choose a location that will help promote creativity.
Secondly, you will want to choose a venue that has the right technology for the type of meeting you host. For example, if you are doing a presentation you will want a projector or smart board as well as superfast Wi-Fi.
Space is also a massive factor. Think about how many employees will be attending your offsite meeting. Choose a venue that not only has a meeting room big enough, but also has numerous breakout spaces for your team to relax and outdoor grounds for them to wander.
Finally, you’ll want to ensure that there are excellent travel links so that employees can reach the offsite meeting venue regardless of if they are travelling by car or train.
Offsite meetings – the final word
Deciding on whether your meeting offsite very much depends on the type of meeting and occasion.
A bigger meeting for your company, perhaps with an important client, may benefit from the extras that an offsite venue can provide.
As a quick recap, the main benefits of offsite meetings are:
- Better technology
- Boost creativity
- Increase focus and productivity
- Utilise for team building exercises
If you are looking for the next venue for your off-site meetings, look no further than Sedgebrook Hall. Choose from 22 flexible meeting rooms and benefit from a team that has a wealth of experience in hosting successful meetings.
We are an easily accessible location from Northampton. When your guests arrive, they are able to settle in straight away and make use of free onsite parking. Don’t hesitate to contact us today for more information.