Your school prom should be a glamorous night where everyone has the chance to let their hair down so it’s important to make sure everything is planned perfectly. Choosing a prom venue is the one decision that will have the largest impact on your prom. You also have to think about the date of the event, catering options, value for money and ensuring your fellow classmates have a pleasant experience, all of which are affected by the prom venue you select.
If this sounds a little bit intimidating, don’t worry. We’re here with some guidelines about what to look for in an extravagant prom venue to ensure you make the right selection and if you need any help, our experienced events professionals are on hand to help out!
1. Prom Location
There are many sorts of prom venues including hotels, golf clubs, rugby clubs, riverboats and nightclubs are all popular options, or even the school itself. Be sure to pick a local prom venue to keep the costs down and consider looking into prom packages that a venue may have to offer.
It’s popular for proms to have some kind of photo area or photo booth set up so why not consider a prom venue that is located in the countryside to set the scene with some outstanding photogenic backgrounds. A venue location that provides beautiful gardens for your outdoor prom is essential when creating the perfect backdrop for flowing dresses, suits and classic cars.
Another thing to look for when choosing a prom venue is to make sure the venue offers an accessible location to allow party buses and limos to drop you off outside creates a luxurious setting for photographs. View our gallery for some of the magnificent grounds of Sedgebrook Hall, the ideal location for your outdoor prom.
2. Venue Size
While it’s great to have a ton of room to dance, you don’t want your event space to be too big or too small. If you rent a space that’s too big, it looks like not enough people came to your event. If you rent a space that’s too small, accidents are likely to happen and too many bodies will raise the temperature of the room. To prevent this, try to find a venue that offers different event spaces for various group sizes, then your prom venue can recommend a space based on how many people you think will attend.
At Sedgebrook Hall, our Oak Suite is perfect for larger proms and can seat up to 120 guests, whilst our Mulberry Suite is suited for smaller groups and can seat up to 60 which means we can accommodate various prom parties.
Summertime is the ideal season to even branch out and look at outdoor prom venues, especially if you are looking to host more than 120 guests. Then you can take advantage of our picturesque grounds and enjoy the nature that Sedgebrook Hall has to offer in our countryside location.
3. Prom Venue Catering
What is a celebration without food? It is important to choose a prom venue that will provide in house catering with a selection of fantastic menus, whether it is a 2-course lavish buffet with everyone’s favourites, or an indulgent 3-course private dining meal. Consider drinks within your prom package, it is customary to provide a welcome drink if nothing else, with some form of mocktail being a popular choice. If you’ve decided to have your selected venue provide the catering, don’t hesitate to tell them your specific requirements, whether they’re vegan, halal or kosher, most venues should be accommodating to dietry requirements. Why not download our fantastic banqueting brochure to get a taste of some of our phenomenal dishes at Sedgebrook Hall.
Besides all the fun you want the venue’s disco to bring to the party, a poorly performing DJ will make your peers leave early which nobody wants! It’s absolutely essential that the DJ for your School Prom party is in touch with the latest tunes, as well as having the knowledge of music from days gone by, make sure you ask your venue about entertainment options.
5. Prom Venu Decorations and Extras
You may not want to choose a ‘theme’, but have a think about a colour scheme for the event. Balloons and hanging decorations and a fairly cheap way to add a bit of colour to your prom venue but you’ll need to check that they allow decorations to be hung. It’s always a good idea to have a subcommittee focusing on the décor and other potential extras.
Other prom venue decorations could include centrepieces for your tables like flowers, candles or colourful napkins if you’re having a sit-down meal.
A few other extras that you may want to consider include:
- Do you want to hire a photographer or set up a photo booth?
- Do you want additional entertainment? A saxophonist or a live singer?
- Are you planning on doing awards? ‘Best dressed guest’ and ‘most likely to become prime minister’ are examples of a few popular categories.
Committing to Your Prom Venue
When you’ve found a prom venue, gone over the prom packages, know it is within your budget and are thinking about vendors – it’s time to put down a deposit. We can’t tell you how many times we’ve had to turn people down because rooms are already booked. For events on peak dates, you want to book at least six months in advance.
As you can see, there’s a lot to consider when choosing your prom venue and your venue is an important part of giving your attendees the full prom experience. We have hosted many memorable proms and can offer a variety of prom packages to suit you. Take advantage of these easy ideas, and get creative with your own, to create the perfect memorable event for all your Prom attendees.
Recap of What to look for in a Prom Venue
- Location local to you
- Venue Size
- Venue Catering
- Venue decorations and extras
We can’t wait to welcome you to our local prom venue at Sedgebrook Hall. We offer a wide range of prom packages so you can choose something that fits your needs. Explore our prom venue in Northampton.
Are you looking for After Prom ideas? We think you’d love our blog post on After Prom Ideas to finish school in style.